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Submissions Manager / Bid Writer - FM

This job is no longer available

Recruiter
Hillman Saunders
Posted
21 October 2013
Closes
18 November 2013
Ref
705873
Contact
Hayley Evans
Location
Sector
Contract Type
Hours
Salary
£40000 - £450000 per annum + COMMISSIONS / CAR ALLOWANCE

Further information

Submission Manager / Bid Writer required to be assigned to specific bids. As Submission Manager, you will support both the Bid Lead and Bid Manager whilst reporting into the Sales Operations team.

Based in London you will have lead Bid/Writing experience ideally within a Facilities Management / Building Services industry.

Specifically you will ensure the smooth coordination and production of all bid proposal documents from EOI through to final tender. You will ensure that they follow best practice, deliver the clients key messages, are presented well, read well and are submitted on time, without last minute panics.

An ability to juggle a demanding workload and to satisfy the diverse requirements of the individual BD Leads will be crucial to the success of this role. You will;

* Develop, win agreement to and manage the bid production plan for each submission. Produce regular reports on progress against plan, identifying issues and proposing the appropriate resolution
* Objectively review bid submissions for quality, accuracy and potential improvement. Edit and refine text produced by others including more senior member of the team. This will typically involve contributions from BD and SMEs including supply chain, finance, commercial, legal and operational delivery
* Coordinate day to day communication with the client as appropriate, eg processing of clarification questions, data room monitoring and communication
* Facilitate workshops with the document authors to develop win themes, story boards and document structure that help the team to produce a clear, consistent and complete submission document
* Co-ordinate the use of the bid writing and graphics design resources as appropriate
* Identify and insert appropriate case study evidence to support the submission. Identify and source new evidence where it doesn't exist
* Coach proposal authors in persuasive writing and proposal best practice as appropriate
* Be the author of selected proposal sections as appropriate
* Complete prequalification questionnaires as required
* Manage the proposal review process prior to submission to ensure a complete and high quality submission is delivered
* Ensure proposal documents are printed/ uploaded to the agreed quality and timescales
* Ensure bid production is completed within the agreed budget
* Develop and maintain the clients proposal document templates in line with company branding
* Manage collaborative workspace for proposals
* Ensure continuous refreshment of the Bid Library with the latest bid and company information, proposal content and examples of best practice
* Experience of using InDesign or Illustrator software desirable (not essential)

Up to £45k + commissions + car allowance
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Hillman Saunders