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Personal Assistant PA – Administrator – Receptionist

This job is no longer available

Recruiter
Grey Seal Recruitment Ltd
Posted
16 April 2012
Closes
16 May 2012
Ref
RGSR – PA / Rec / Admin DERBYSHIRE
Location
Contract Type
Hours
Salary
£30,000 to £35,000

Further information

We are looking for an experienced Personal Assistant / PA and an experienced Receptionist Administrator.  Ideally you will have Car Dealership experience but it is not essential, but you will have a proven track record and experience within PA, Personal Assistant, or Reception.  This role is full time and permanent and you will be working Monday – Friday 9am – 5pm and Saturday 9am – 4pm.  On top of a competitive package you would also have access to a company car.    

 

Please visit our website for more vacancies. 

Job:

  • Proactive co-ordination and planning of Director’s time
  • Act as interface for the Director dealing with all  telephone calls, mail, email and task management tools, filtering and responding as appropriate 
  • Manage diary and ensure that all meeting and information and travel arrangements are provided in support of scheduled meetings 
  • Draft/respond to correspondence often from sparse information and prepare / produce letters, documents, reports, business briefs, reports.          
  • Protect the Director from unsolicited approaches in a friendly but assertive manner
  • Establish and maintain productive working relationships with internal and external customers, clients, and members of the team.   
  • Maintain records and filing systems as appropriate.
  • The role requires flexibility – it may incorporate travel and early or late working, overtime. 

     

    Requirements:

  • Previous experience within a Car Dealership would be essential. 
  • Interpersonal and Influencing Skills
  • Communicates in a clear and articulate manner (both orally and in writing)
  • Co-operates willingly in teams, adopting an open-minded, flexible approach Building Relationships
  • Makes every effort to build and maintain a network of internal and external contacts Partnering and Customer Focus
  • Recognises the importance of the customer (internal and external) to the business.
  • Shows an interest in business issues and activities.
  • Is motivated by success and the desire to perform tasks to a high standards.
  • Proficient in all Microsoft applications including PowerPoint, Word, Excel and Outlook      
  • Strong secretarial skills (Typing)
  • Research and written communication skills
  • Organisational ability and attention to detail
  • Able to exercise discretion and maintain confidentiality
  • Previous experience of providing PA support or reception work. 
  • Must be a driver with own transport. 

Grey Seal Recruitment Ltd